Most embroidery disputes come from unclear expectations — wrong colors, missed deadlines, or surprise changes. A simple contract or order form sets expectations in writing and protects both you and your customer.
What to Include
- •Exact products, quantities, sizes, and colors
- •Design details, placement, and approval
- •Total price, deposit, and balance terms
- •Turnaround time and delivery method
- •Policies on changes, cancellations, and approvals
Require Design Approval
Have customers approve the design, spelling, and colors in writing before you stitch. This single step prevents the most common and costly disputes.
Set Clear Policies
Spell out your deposit, change, rush, and cancellation policies up front. Clear terms protect you and make you look professional.
Keep It Simple
You do not need a lawyer for a basic order form. A clear, written agreement both parties accept is enough for most embroidery work — scale up formality with order size.
Generate design proofs to get approval fast:
Open the Converter →Approval Prevents Disputes
Written design approval before stitching is your single best protection. Never start custom work on a verbal okay alone.
Simple contracts and order forms prevent disputes by setting clear expectations. Capture the details, require written design approval, state your policies, and keep it simple to protect every order.